Office Organising Ideas For Better Productivity
Organising your office space helps you to simplify, streamline and focus.
One of the best ways to get motivated to work is to start by getting your space organised. It’s one of the easiest and simplest ways to motivate yourself and kick off your day when you’re feeling stuck and unmotivated in your office. If you struggle with productivity during the day, organising your office could be the answer.
Clients often ask us about the best ways to keep their offices organised. Here are some of the tips that we give them.
1. Choose a Desk Layout That Fits Your Natural Flow
It’s nice for our office space to look good but its more important that it works for you. Have your phone on your left had side if you answer it with your left hand, have your waste bin where you can reach it with our getting up, always have a notepad and pen to hand and have your screen in a place where it won’t be affect by glare from out side.
2. Clean out Your Drawers
Free up valuable storage space and be able to find what you’re looking for by tidying your drawers. Throw a big sheet or blanket on the floor and dump everything from the drawer onto it, you never know what you’ll find! Looking at all the contents at once will help you determine what you really need. Once you remove unwanted items, reappoint your drawer and organise the items so you can find what you need easily. Speak to us, about drawer and desk tidies so everything stays in place.
3. Create a List
Create a master to-do list for each day at your desk. Highlight your most essential, important tasks to complete daily and tick them off as your go. It’s a satisfying task.
4. Use Storage Containers
Storage containers and box files (we have a some great options) are great for keeping your office or home office space today, especially if you are sharing a space or its used for another purpose. They will give your space on your desk to work and a space for after work/
5. Filter Your Emails
Some emails are important and need to be read that day, others are just not that important or just spam. By using a filter system to label different types of emails, you know their priority and which need your attention and be replied first.
6. Start Fresh Daily
Empty your workspace of everything but the project you’re working on. This ‘surface clearing’ helps those who are easily distracted to minimise visual distractions and get started sooner.
7. Digital matters too
Keeping your digital space organised is as important as organising your papers. Try mirroring your e-file names to match your paper file names to keep information consistent. Decide which need to be renamed, then organise them similarly. Remember to keep your virtual desktop clear and empty your trash file to keep your pc or laptop working the best it can.
8. Only Keep What You Will Need Again
At the end of each project or event, organise paperwork for retrieval only. This means you should only keep what you’re going to need to find and reference via paper again. Box files are an ideal solution for this.
If you are interested in any of the products we have mentioned above, give us a call on 0131 346 1494 or email sales@bmgoffice.co.uk.
